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Accounts Receivable Clerk - General

Job Description

GENERAL DESCRIPTION:

The Accounts Receivable Clerk will be responsible for the accounts receivable duties within the FCSS Programs and Services; duties will include reconciling accounts, monthly receivables and year-end preparations.  The Accounts Receivables Clerk will assist with the following programs: Administration, Assisted Living, Kainai Foodbank Society, Non-medical Transportation, Kainai Bottle Depot and the BT ELCC Headstart & Childcare programs. They will also work hand in hand with the Accounts Payable Clerk and the Accountant.

ORGANIZATIONAL RELATIONSHIPS:

-                Reports directly to the accountant

AREA OF SUPERVISION:

-            Positions that generally report to the Accounts Receivable Clerk include:

                                NONE

MAJOR DUTIES AND RESPONSIBILITIES:

• Performs all duties and responsibilities in accordance with the Blood Tribe Administration and the BT FCSS Department policy Policies and Procedures.

• Performs all Accounts Receivable functions, including preparing the deposit books and compiling all backup into a monthly deposit file. Deposit file is forwarded to Senior Accountant for coding before all data is entered into Sage AR module.  Collects all parent fees on a weekly basis from Daycares, reconciles the receipts and enters data to Sage AR, fees are entered into Sage AR according to payment date.

• Prepares monthly parent fee invoices using SAGE AR module. Collects monthly registration listing from the Daycare supervisor for all Daycares.  The registration list will have all the information required to prepare monthly invoices from Sage AR module. Parent fee invoices are submitted to Senior Accountant and Daycare supervisor for the 10^th working day.

• Enters all coded cash receipts/AR to SAGE AR module and ensures the amounts entered reconcile with the monthly bank statement for each POS payment according to date.

•  Prepares all other invoices related to BTFCSS when required.

• Prepares Accounts Receivable aging reports and reconciles for the tenth working day reporting deadline.

• Assists the Accountant in doing bank reconciliations for the 10^th working day reporting, when necessary.

• Reconciles accounts receivable accounts at year-end, ensuring the ending balances are accurate.    

• Data entry as required.

• Research as required.

• Maintains and updates all files.

• Attends meetings as required.

• Assists the Accountant in the annual audit and budget preparation.

• Assists in other accounting duties as required.

NECESSARY KNOWLEDGE, ABILITIES AND SKILLS:

• Must possess a thorough understanding of the Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS)

• A complete or comprehensive understanding of accounting practices and procedures.

• The ability to act responsibly and ethically when working with sensitive financial information.

• Must possess excellent organizational and record keeping skills.

• Must possess good verbal and written communication skills.

• Must be able to work with a high level of accuracy and efficiency.                                                                                                                                                                                                                                                                                                                              

• Proficient in Microsoft 365-excel, word, outlook and power-point. SAGE Accounting software and database software.

• An ability to communicate in Blackfoot is an asset.

• Must be able to work independently and as part of a team

Qualifications

NECESSARY TRAINING AND EXPERIENCE:

• Must have a Business Administration Diploma with an accounting major and a minimum of three years related working experience.

• A combination of relevant education and experience may be considered.

• Must have a valid driver’s licence and a reliable mode of transportation.

• Must submit an updated Criminal Record Check

How to Apply

If you are interested in this opportunity, please submit a cover letter, resume, criminal record check and copies of your credentials to:

Blood Tribe Administration Human Resources

P.O. Box 60

Standoff AB, T0L 1Y0

Attention: Marlene Blood

OR APPLY ONLINE @ www.bloodtribehr.comand/or [email protected]

DEADLINE: July 3, 2026

Late and/or incomplete applications will not be accepted. Only those candidates selected for an interview will be contacted. For more information, please call Marlene Blood @ (403) 737-8219

Closing Date