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Accounts Payable Clerk - General

Job Description

GENERAL DESCRIPTION:

The Accounts Payable Clerk will be responsible for the accounts payable duties within the FCSS Programs and Services; duties will include reconciling accounts, monthly payables and year-end preparations.  The Accounts Payable Clerk will assist with the following programs: Administration, Assisted Living, Kainai Foodbank Society, Non-medical Transportation, Kainai Bottle Depot and the BT ELCC Headstart & Childcare programs. They will also work hand in hand with the Accounts Receivable Clerk and the Accountant.

ORGANIZATIONAL RELATIONSHIPS:

- Reports directly to the accountant

AREA OF SUPERVISION:

- Positions that generally report to the Accounts Payable Clerk include:

                                NONE

MAJOR DUTIES AND RESPONSIBILITIES:

• Performs all duties and responsibilities in accordance with the Blood Tribe Administration Policies and Procedures and the BTFCSS Department Policy and Procedures.

• Performs all Accounts Payable functions, including compiling all cheque requisitions submitted by program manager/supervisors before deadline and ensure requisitions are budget approved, coded and approved accordingly. Enter cheque requisition data to Sage AP module, register and generates cheques.  Ensure signing authority is available when needed.

• Prepares all purchase order requisitions. Enters data to SAGE PO module.

• Prepares Accounts Payable aging report and reconciles the account for the tenth working day reporting deadline.

• Prepares the bi-monthly payroll expense allocation on excel spreadsheet and enters data to Sage before the tenth working day deadline.

• Assists the Accountant in doing bank reconciliations for the 10^th working day reporting, when necessary.

• Reconciles the accounts payable accounts monthly.                          

• Ensures BTFCSS vehicle and equipment inventory listing is updated with the assistance of the Administration Assistant.

• Ensures BTFCSS office equipment inventory list is updated with the assistance of the Administration Assistant

• Data entry as required.

• Research as required.

• Maintains and updates all files.

• Attends meetings as required.

• Assists the Accountant in the annual audit and budget preparation.

• Assists in other accounting duties as required.

NECESSARY KNOWLEDGE, ABILITIES AND SKILLS:

• Must possess a thorough understanding of the Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS)

• A complete or comprehensive understanding of accounting practices and procedures.

• The ability to act responsibly and ethically when working with sensitive financial information.

• Must possess excellent organizational and record keeping skills.

• Must possess good verbal and written communication skills.

• Must be able to work with a high level of accuracy and efficiency.                                                                                                                                                                                                                                                                                                                                         

• Proficient in Microsoft 365-excel, word, outlook and power-point. SAGE Accounting software and database software.

• An ability to communicate in Blackfoot would be considered an asset.

• Must be able to work independently and with a team

Qualifications

NECESSARY TRAINING AND EXPERIENCE:

• Must have a Business Administration Diploma with an accounting major and a minimum of three years related working experience.

• A combination of relevant education and experience may be considered.

• Must have a valid driver’s licence and a reliable mode of transportation.

• Must submit an updated Criminal Record Check

How to Apply

If you are interested in this opportunity, please submit a cover letter, resume, criminal record check and copies of your credentials to:

Blood Tribe Administration Human Resources

P.O. Box 60

Standoff AB, T0L 1Y0

Attention: Marlene Blood

OR APPLY ONLINE @ www.bloodtribehr.com and/or [email protected]

DEADLINE: July 3, 2026

Late and/or incomplete applications will not be accepted. Only those candidates selected for an interview will be contacted. For more information, please call Marlene Blood @ (403) 737-8219

Closing Date